How to Embed a YouTube Video in PowerPoint in Under 3 Minutes

For most of us, Microsoft PowerPoint represents a part of our office lives, one of the most dreaded parts. However, PowerPoint presentations don’t have to be boring with all text and a few images. You can spruce up your PowerPoint presentation by including videos.

In this guide, will help you understand the benefits of video presentations, and how to insert video into PowerPoint step by step.

Table of Contents

Why embed video into PowerPoint?

There are many benefits to adding video to PowerPoint presentations, helping to explain complex topics or processes, keeping your audience engaged, and more. Whether you’re selling an idea, product, or strategy, a video presentation always captures more attention from your audience.

For example, in a 2021 study, viewers retain 95% of a message when they watch it in a video compared to 10% when reading it in text. 96% of people have watched an explainer video to learn more about a product or service.

How to embed a video from a file on Windows PC

  1. Open the slide you want to add the video to, then go to Menu > Insert.
Open the slide you want to add the video to, then go to Menu > Insert.
PowerPoint Slide – Office 2010, Windows 10

You can embed the video on any slide in your presentation.

  1. In the top right corner, click Video > Video on My PC.
video on my pc
Video on My PC Option – Office 2010, Windows 10
  1. Find the video you want to add in file browser and click “Insert”
Find the video you want to add and click “Insert”
Insert Video – Office 2010, Windows 10
  1. Wait while the video is added to your presentation (the time depends on the file size, The larger the file, the longer the time)
video is added to your presentation
Video is added to your presentation – Office 2010, Windows 10
  1. Adjust the settings in the Video Format and Playback toolbar. Use the “Format” options to further edit the size, position, colours, border, effects, height, width, etc. You also trim your video by useing the “Playback” options.
PowerPoint video tools format
PowerPoint video tools – Office 2010, Windows 10
  1. Resize the video by dragging the corners. You can make the video different sizes by dragging the corners. You can click and drag the video to reposition it on the slide.
Resize the video by dragging the corners
Resize the video by dragging the corners – Office 2010, Windows 10

Windows PowerPoint supported formats

The video formats PowerPoint currently supports (Windows PC: Windows 7, Windows 10, Windows 11):

  • Windows Video file (Some .avi files may require additional codecs) (.asf, .avi)
  • MP4 Video file (Only PowerPoint 2013 and newer versions) (.mp4, .m4v, .mov)
  • Movie file (.mpg, .mpeg)
  • Windows Media Video file (.wmv)
  • How to insert video into PowerPoint mac

    1. Open up your presentation and go to the slide you wish to embed your video in
    JFS Open up your presentation and go to the slide you wish to embed your video in
    Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Go to the Insert Table and Click Video, you will see 4 options: Movie Browser, Movie from File, Stock Videos, and Online Movie.
    jfs go to insert table
    Insert Video – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Select the “Movie from File” option
    JFS Movie from file
    Movie from File Option – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Browse and select the video you want to upload to your presentation and click “Insert.” Note that if you are inserting a large video file, it may take some time for the video to be visible on your PowerPoint presentation.
    Choose a Movie
    Choose a Movie – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Video is embedded in your PowerPoint presentation
    Video is embed in your presentation
    Movie in PowerPoint – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12

    PowerPoint for macOS supported formats

    Here are the supported video file formats in PowerPoint 2016 for Mac, PowerPoint 2019 for Mac, and PowerPoint for Microsoft 365 for Mac:

  • AVI movie (Some .avi files may require additional codecs) (.avi .vfw)
  • MPEG-4 movie (.mp4, .mpg4
  • Apple MPEG-4 movie (.m4v)
  • MPEG movie (.mpg, .mpeg, .mpe, .m75, .m15)
  • MPEG-2 video (.m2v)
  • MPEG-2 Transport Stream (.ts)
  • QuickTime movie (.mov .qt)
  • DVI movie (.dif)
  • How to embed a YouTube video (or Vimeo) in Microsoft 365 for Mac or PowerPoint 2019 for Mac

    How to Embed a YouTube Video in PowerPoint cover

    YouTube has become the world’s largest video site, and you can browse billions of video content. Sometimes you need to use YouTube videos in your PPT, this guide will help you embed a YouTube video in PowerPoint for Mac (same for Vimeo video).

    1. Click Insert>Video>Online Video or Online Movie, you will see a pop-up asking for a video URL or link on your screen
    insert online movie in PowerPoint
    Insert Online Movie – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Go to YouTube, and copy the YouTube video URL
    Copy the youtube video URL
    Copy the YouTube Video URL – Firefox, MacOS 12
    1. Back to PowerPoint, enter the URL of the online video, click Insert button
    Enter the URL for the online video
    Enter the URL for the online video – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Wait a few seconds and you will see the video you want
    Insert YouTube video into PowerPoint Mac
    YouTube video is inserted into PowerPoint for macOS successfully – – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Adjust video using the “Design Ideas” and the “Format’ and “Playback” menus
    Adjust video using the “Design Ideas” and the “Format’ and “Playback” menus
    Adjust video – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12
    1. Use Design Ideas to adjust video
    Use Design Ideas to adjust video
    Design Ideas – Microsoft PowerPoint for Mac, Version 16.54, MacOS 12

    How to embed a YouTube Video (or Vimeo) in PowerPoint 2016 for Mac

    PowerPoint 2016 for Mac itself doesn’t support inserting an online video, but you can use an add-in to let you insert a video from YouTube or Vimeo.

    1. In your presentation, open a new slide
    JFS Open up your presentation and go to the slide you wish to embed your video in
    PowerPoint 2016 for Mac itself doesn’t support inserting an online video
    1. On the Insert menu, select Add-ins > Store
    On the Insert menu, select Add-ins > Store
    Insert > Get Add-ins – PowerPoint 2016 for Mac
    1. In the Office Add-ins dialog box, search “web video player” and press Enter. You will find Web Video Player add-ins
    Web Video Player add ins for powerpoint for mac
    Office Add-ins > Web Video Player – PowerPoint 2016 for Mac
    1. Add Web Video Player add-ins, a video frame is added to the slide
    add Web Video Player add ins
    Web Video Player frame – PowerPoint 2016 for Mac
    1. Paste the address (URL) from the YouTube or Vimeo page of the video you want, and click Set Video, the video will showup, you can select the play button on the video to test it, or resize it by dragging the corners.
    Paste the address (URL) from the YouTube or Vimeo
    Paste the address (URL) from the YouTube or Vimeo – PowerPoint 2016 for Mac

    How to change the thumbnail of a video in PowerPoint?

    If you want to change the thumbnail to an image you already have, you can do that:

    1. Click the video you want to change thumbnail, you will see the “Video Format” and “Playback” menu
    2. Click Poster Frame > Image from file
    Click Poster Frame > Image from file
    Poster Frame – PowerPoint for Mac
    1. Select an image from your computer, and click Insert button
    Select an image from your computer, and click Insert button
    Select an image from your computer

    FAQ

    Why does my PowerPoint for Mac not have online video option when I want to insert YouTube videos into PowerPoint Mac?

    PowerPoint 2011 or 2016 for Mac doesn’t support inserting an online video, so you can’t find the Online video option in the Insert table. You can upgrade your PowerPoint for Mac to Microsoft 365 for Mac, Office 365 for Mac or PowerPoint 2019 for Mac.

    Can I play a YouTube video in a PowerPoint without Internet?

    No, you can’t play a YouTube video in a PowerPoint without the Internet. If you want play a YouTube video in a PowerPoint with out Internet, you need download the video to your PC.

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